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Job Description

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Director of College Facilities
Plans, coordinates, evaluates, and directs the maintenance and operations activities of a college, including responsibility for the physical condition of the buildings, grounds, and equipment, and participates in the planning, design, review, and integration of construction projects.

Graduation from a recognized four-year college or university with a major in business or public administration, architecture, engineering, construction management, or a field closely related to facilities management. Four years of additional qualifying experience may be substituted for the degree requirement.

Four years of full-time paid experience in the management of the operations and maintenance of large commercial or public building complexes or in construction management or design of large commercial or public buildings including the management of construction budgets. Supervisory experience over a variety of trades is desirable.

Special: A valid Class ā€œCā€ California driver's license. Access to an automobile

  • Principles, practices, and procedures pertaining to construction, maintenance, repair, and operation of building complexes, appurtenances, and grounds

  • Principles of management, training, and supervision

  • Principles of construction project management and scheduling

  • Principles of construction contracts, contracts administration, and management

  • Applicable State and local building codes, regulations, and administrative orders and ordinances

  • Methods, materials, and equipment used in various construction, building maintenance, custodial, and grounds maintenance specialties

  • Preventative maintenance methods and procedures

  • Inspection methods used in the construction industry

  • Energy usage and conservation concepts

  • Principles of budgetary preparation and management

  • Harmful effects of hazardous or toxic materials and the protection and safeguards required when working with or disposing such materials

  • Safety and health regulations and practices pertinent to maintenance and operations

  • Record and reporting systems

  • Capabilities of computer applications, systems, and hardware used in facilities management

  • Direct and administer a complex and diverse maintenance and operations program for a college

  • Effectively direct the work of others through subordinates

  • Analyze problems and situations and adopt an effective course of action

  • Develop and implement policies, procedures, and work standards to achieve goals and objectives set for assigned area

  • Analyze and evaluate the effectiveness of plans, procedures, and programs

  • Assure compliance with safety practices and various code requirements

  • Estimate project requirements and organize resources to meet goals

  • Act quickly in emergencies

  • Anticipate conditions, plan ahead, establish priorities, and meet schedules

  • Motivate and develop others

  • Stimulate teamwork and promote cohesiveness to achieve departmental goals

  • Evaluate work methods and performance

  • Effectively utilize management information systems in the performance of duties

  • Prepare effective written and oral communications, reports, and presentations

  • Establish and maintain effective working relationships with administrators, contractors, and staff personnel throughout the District

  • Read and interpret complex architectural and engineering designs, plans, and specifications

  • Analyze and interpret technical manuals

  • Learn specialized computer applications

  • Directs the scheduling, assignment, and review of all work of maintenance and operations personnel to ensure that college buildings, structures, grounds, and equipment are maintained and repaired according to established standards.

  • Ensures effective integration of new buildings and equipment with existing systems.

  • Evaluates bond projects for design, manageability, and consistency with other buildings.

  • Recommends and implements policies, procedures, and work standards involving maintenance and operations projects that improve efficiency and cost effectiveness.

  • Plans, directs, and maintains a preventative maintenance program for college buildings and associated equipment.

  • Directs the allocation of resources to meet regular and special requirements and to respond to emergencies.

  • Confers with administrators and other officials regarding facilities needs, funding, planning, design, feasibility, estimating costs and timing of maintenance, alteration, and capital outlay projects.

  • Inspects maintenance and operations work in progress to ensure compliance with District standards, Building, Health and Safety Codes and other applicable laws and regulations, and resolves deficiencies as needed.

  • In cooperation with other District staff, develops proposals, and implements energy conservation programs.

  • Serves as liaison between college staff, administrators, and contract architectural and engineering firms.

  • Reviews construction related scope and budget documents and makes recommendations to college administrators.

  • Directs the inspection of maintenance contract work and recommends payment upon satisfactory completion.

  • Coordinates and directs the space planning process for college facilities and provides asset management analysis for best utilization of existing college facilities.

  • Plans and directs training programs for maintenance and operations staff on policies, work methods, materials, equipment, and safety.

  • Directs the efficient processing of facility work orders through a computerized system.

  • Coordinates implementation of the Southern California Air Qualify Management District (AQMD) regulations.

  • Administers the maintenance, operations, and utilities budgets and controls and authorizes expenditures in accordance with established limitations.

  • Certifies a college's Storm Water Pollution Prevention Plan (SWPPP) and authorizes an assigned contractor to enter the SWPPP into the SMARTS system.

  • Directs the requisition, receipt, and control of maintenance and operations supplies, equipment, and materials.

  • Prepares building construction and service contract specifications.

  • Directs the disposal of hazardous and non-hazardous waste.

  • Prepares or directs the preparation of correspondence, reports, and presentations regarding maintenance and operations activities.

  • Directs the preparation and maintenance of comprehensive records related to personnel, budget, funding, construction projects, and related activities.

  • Represents the campus at a variety of meetings and committees, involving construction, maintenance, and operations activities.

  • Performs related duties as assigned.

A Director of College Facilities plans, coordinates, evaluates, and directs the maintenance and operations activities of a college which include responsibility for the physical condition of the buildings, grounds, and equipment and participates in the planning, design, review, and integration of construction projects.

A General Foreman plans, coordinates, and supervises the work of skilled journey-level workers of at least three building trades and other staff assigned to work projects at a college, and has job site responsibility for various building trades projects.

An Operations Manager plans, coordinates, and directs the operational activities of a college campus, which may include custodial, related custodial stores activities, gardening, and receiving at a college campus.

General direction is received from an academic or classified administrator. General supervision is exercised over maintenance and operations staff in a variety of job classes.

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